Microsoft Outlook 365 is a remarkable email client used by most organizations these days. There is no doubt through Office 365 you have the freedom to access your emails and other files from anywhere and on any device you want. But, sometimes it’s better to save Outlook 365 emails to hard drive for various reasons.
What are they?
Well, in this article, we are going to cover why you should keep a copy of your important emails. Along with that, we will let you know the ultimate approach that you can use to save your Outlook 365 emails.
So, keep on reading this highly informative post till the end.
Let’s start our discussion with the following question.
Why There Is a Need to Download Office 365 Emails?
Frankly speaking, most users are not huge fans of taking backup of their important emails, contacts, etc. And, if you are one of them then you should seriously start thinking about the same.
Because you never know when the backup of emails is going to be needed for legal and audit purposes.
Secondly, nowadays, hackers can easily get into your Office 365 account and could deploy ransomware to satisfy their malicious intentions. Hence, to be on the safer side, it’s better to save Outlook 365 emails to hard drive.
In addition to that, you are only a human and mistakes can happen at any point in time. That means there is a high chance that you may accidentally delete your crucial email(s) for no reason.
Note: You must know that recovering permanently deleted mailbox items in Office 365 is quite a tedious process and in the worst-case unrecoverable.
Besides, as an admin, when you keep a good practice of taking backup of user mailboxes then even if an employee leaves the organization, you will have his/her data.
Above all, as a thumb rule, everyone should consider following the 3-2-1 strategy. That means you should have one primary & 2 data copies stored in two different locations and one being stored offline.
But, the question is how to export Office 365 mailboxes to PST?
Hence, let’s discuss an effective method to export your precious Office 365 emails.
Ultimate Way to Save Outlook 365 Emails Using Trustworthy Tool
There are multiple benefits of downloading user mailboxes. It helps in various scenarios. For instance, when you decide to delete Office 365 account for whatever reason, once you delete the account the data along with it will also get removed within 30 days.
So, before deleting any user account you can export the office 365 mailbox data by downloading them to a local system. For that, you can take the help of the Office 365 Export Tool.
It’s very easy to use and the whole process is automated. Most IT admins around the globe rely on this tool for its unbeatable performance.
Besides, you can download multiple Office 365 emails just by logging in to the admin account. And, the best part is you don’t have to do anything, the tool will auto-detect Office 365 mailboxes.
Interestingly, through the Naming Convention, you can easily organize and manage your emails after downloading your mailbox data.
So, let’s discuss the tool working steps for your convenience.
Detailed Software Procedure to Download Office 365 Emails
The steps are really simple to execute. The GUI interface lets even the naive users carry out the process smoothly.
Just export your emails, contacts, etc by following the steps. And, let the tool save Outlook 365 emails to hard drive without any error.
Step-1: Download the professional export tool and launch it on your desktop.
Step-2: After that, press the ‘Login’ button.
Step-3: Now, enter your login credentials. And don’t forget to mark the checkbox next to ‘IsAdmin’ if you want to sign in as an admin user. Then, click ‘Sign In’ to download Office 365 Mailbox to PST.
Step-4: Next, choose the user IDs that you want to export. And, then press ‘Next’.
Step-5: Since the tool supports saving your files in three file formats, you can choose any out of PST, MSG, or EML to save Outlook 365 emails to hard drive.
[Note: Most users prefer Microsoft Outlook(PST) format.]
[Note: Mark the ‘Split Outlook Data Filter’ checkbox to break the size of the file into small sizes]
Step-6: To export, select the categories such as emails, contacts, and calendars and easily save Outlook 365 emails to hard drive.
[Note: The ‘Date Filter’ option allows you to export specific mailbox data within a date range]
Step-7: After that, click on the Browse button and select the destination folder path where you want to save your files.
Step-8: Finally, click on the ‘Start’ button.
Step-9: After that, the export process will start to download Office 365 emails.
Step-10: At last, hit the ‘Save Report’ button.
Wrapping It All Together
Almost every industry regardless of size uses Outlook 365 for sending/receiving business emails. No matter how convenient it is to access your emails from the cloud platform, it is advisable to save Outlook 365 emails to hard drive without fail. By doing so, you can avoid numerous unpleasant events. Hence, go ahead and use the above-mentioned tool to experience an error-free backup.
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