When organizing an event, you are faced with many decisions, but choosing the right Corporate Events venue and place is the decision that will have the most significant impact on your event. Everything from the event date, speaker lines, dining options and the participants’ experience depends on the event’s place and the place you choose.
Does this sound a bit intimidating? You don’t have to feel that way. Here are some guidelines about when to decide, what to consider, and how to start searching.
The sooner, the better. Once you understand the following three factors, you can start looking for a place: budget, estimated event size, and space requirements. Book your place at least eight months in advance to have enough time to plan other important things, such as providing good speakers, creating an event program and website, starting ticket sales, attendance and more.
If you too are wondering where to find an amazing Corporate Events venue; Escape to High Star Ranch,- just 42 miles outside historic Park City. Located at the foot of Uinta with stunning views of the Wasatch Mountains to the west. The DeJoria Center at High Star Ranch is a world-class Utah event venue that will make any wedding, concert, conference, or corporate retreat unforgettable.
Balanced country charm and modern sophistication, the DeJoria Center at High Star Ranch was originally a horse arena before becoming one of Utah’s premier venues. Equipped with the latest in lighting and sound, our customizable event space accommodates 10,000 to 2,000 groups – whether you’re planning an executive retreat, an extraordinary wedding, or simply looking to experience one of Utah’s most unique locations.
But the DeJoria Center at High Star Ranch is more than just a concert venue or event center—our unique location at the base of Uinta offers easy access to some of the best outdoor adventures in Utah and is only 10 mins drive from Salt Lake City.
Searching for a venue: What to consider
Location: You may have already thought about it. For a local event, you may be looking for a Corporate Event that is within reach of most participants at home or work. Because many travelers travel outside the city, it can be a helpful place near the airport or hotel. In any case, don’t forget to consider High star Ranch. Big groups will want to use our arena, which was converted from an old rodeo barn to retain the same mix of rustic charm and modern sophistication you’ll find at High Star Ranch. Arenas can be configured in many ways – from concert-like seating arrangements up to 1,200, round tables seating up to 650, and classroom-like settings with conference tables that can seat up to 500 people. However you choose to configure our main hall, your presentations and meetings will be enlivened by the same state-of-the-art lighting and sound technology that High Star Ranch uses for its internationally acclaimed music and comedy shows.
Create a guest list
Take time to think about who you want to attend and create a preliminary list. The number of people who come to your event will help you determine how much you need. Before choosing a Corporate Events venue, you must consider the people you invite. Otherwise, you may be in a situation where you have to limit your guest list due to space or have too much space for ten people.
Choose the best location
Consider the Corporate Events location if you know who is coming and narrow it down to a suitable place for everyone. For example, you can choose an area near the ceremony if you are planning a wedding reception. You may want to select a venue such as High Star Ranch in Utah, that is easily accessible from a large airport if people fly over the country. Choosing a common Concerts location in Utah will also help you find a list of potential areas.
Space and layout
Take a good look at the space to ensure it meets your activities’ requirements. Is there a capacity limit? If you need a restroom, stage or network area, find out if the equipment can take place. Areas outside the main meeting room are often not fully taken into account when evaluating the Corporate Event venue, but it is essential to delegate connections! How flexible is the floor area? Can the rooms be changed if necessary? You don’t want your conference to be half-empty when you rent a room for 300; if you only have 50 presents, choose the spaces that come to mind. Will you fully use the space, or will other events take place? If you are looking for an outdoor space, don’t forget to ask if there is a terrace, lawn, garden or terrace available to you and if they have WiFi! Do sponsors need a separate area, or can they be set up in a network space? Discuss all your plans with the Corporate Events operator: they may have ideas for meeting your needs that may not be immediately visible.
Think about the type of event
Different types of Concerts in Utah require many other places. The conference room in the convention center can be a great option, for example, for professional networks or team training activities. For a children’s party, a local theme park, a hotel room with pool access, or a picnic in the local park can be helpful. Corporate recreation at High Star Ranch takes full advantage of the area’s natural beauty as Rhodes Valley Outfitters offers a variety of group activities from snowshoeing to cross-country skiing to sledding, archery, dog sledding, horse therapy and more. What better way to bring your coworkers together than enjoying new activities designed to build team cohesion in some of the best outdoor recreation areas on the planet?
Think about your event’s vibe
Each event has a slightly different atmosphere, and when choosing a Corporate Events venue, you need to find a space that emphasizes the topic or you feel you want to do it. A classic elegant wedding may require renting a historic house or a large ballroom in a luxury hotel. In contrast, a more informal wedding can take place with a friend or in a harsh industrial environment.
Maintain your budget
Consider your budget before going too far in the Corporate Events venue selection process. Decide how much you want to spend in total and how much you spend on things like food, entertainment and the place itself. Try leaving a buffer for unexpected costs.
Ask for entertainment and other fees.
The cost of renting a Corporate Events venue is not the only cost you should consider. Be sure to ask what is included in the space rental fee and ask for a list of a la carte service fees. Other areas include tables, seating and setup costs, but may be charged more for food than for unique entertainment. Some will just give you space and judge the a la carte price for everything.
Areas of tourist activities
Requesting a tour is the best way to ensure your place is available for your event. Request a floor plan and video tour if you cannot attend in person. You want to ensure that the site looks good for your big event, but when you are wandering around the space, you need to look at the business facilities. Does it have a kitchen for chefs if required? Does it have enough bathrooms for your guests? Do they have infant rooms for mothers of young children if you are planning an activity for a family? Does it have an indoor option or shelter if it is an outdoor space? Make a list of similar questions before posting.
Get inspired by other events.
You don’t have to start from scratch – get inspiration from other events. Think about the recent Concerts in Utah you attended and what you like in their places. Ask your family, friends, and colleagues to give you feedback on places you’ve visited recently, and use ideas to create and make a wish list. Search online event planning websites to find out what types of sites are used for different events.
Take a look at the venue’s reputation.
Finally, take due care before making a final decision. Looking for a Corporate Events venue may be perfect, but before diving in and committing, you need to know about business practices. Take the time to study online reviews and learn about the site’s reputation. If you can’t find the information online, ask the area for references from previous clients.
Conclusion
As you can see, there are many things to consider when choosing a Corporate Events venue. However, if you consider the above in your research, you will find the ideal place for your activities. Don’t stick to standards when it comes to corporate events – book your next retreat, vacation or conference at High Star Ranch and make this experience memorable for your employees, clients or clients for years.
