QuickBooks Desktop is one of the most preferred accounting solutions. People can track transactions, generate receipts, and calculate taxes. The most critical component of QuickBooks Desktop is a company file. It stores the data of every transaction and helps create receipts. But there might be instances or situations where you’ll want to delete a particular company file. For example, if the company file is corrupt or damaged or to maintain confidentiality, we’ll suggest some steps to delete company file in QuickBooks desktop. Keep reading!
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What is a Company File in QuickBooks?
Company Files are the primary storage location in QuickBooks, which has data related to financial activities and other transactions. Numerous businesses can access multiple Company files, but each business should have its company file.
To find a company file in your saved folder, look for the “.QBW” file extension.
There’s a storage limit for every QuickBooks Company File. The file size limit for storing your financial data and transactions varies according to the edition of the software you are using. The file size limits are as follows:
- Pro & Premiere Edition: Company File Limit of 250MB
- Enterprise Edition: Company File Limit of 1.5 GB
Step-by-Step Procedure to Delete a Company File in QuickBooks
Follow all the steps mentioned below to delete a company file in QuickBooks desktop. Be aware of the company file you are deleting, as you might delete another file by mistake, leading to data loss.
- Open the QuickBooks Desktop application.
- Now, go to the “Files” menu and click on the “Open or Restore Company” option.
- Choose the “Open a File Company” tab and then tap on “Next.”
- Hit the F2 key on the keyboard then you’ll be relocated to a new window. Look for the “File Information” section in the new window.
- Note the location of the file under the “File Information” section.
- Head to the File Explorer or double-click on the “This PC/My Computer” icon on the desktop.
- Enter the location you noted in the previous steps and go to the file location.
- Right-click on the data file you want to delete
- Restart the QuickBooks desktop and go to the “Edit List” button.
- Tick-mark on the “Hide File” for the company that you have deleted. Now the file will be hidden from the “No Company Open” window.
Conclusion
Wrapping up, we believe that now you’ll be able to delete the company file in QuickBooks desktop you want. The steps suggested by our 24/7 QuickBooks desktop support team of experts are simple and easy to execute.
If you face any problems while performing the steps, please contact us or connect with the technical support team via our helpline i.e., 1-800-761-1787.